GNDC is seeking a Program & Event Coordinator

The Program & Event Coordinator is responsible for the planning, organizing, and directing member programs and events of the Greater North Dakota Chamber. This includes the management of existing efforts and the development of new member programs and events that align with the mission of GNDC. 

Job Functions

EVENT PLANNING & MANAGEMENT​

• Provide overall coordination for GNDC events, including venue selection, production logistics, or virtual management within approved budget parameters.
• Set event agendas and secure speakers in cooperation with team members.
• Coordinate event & meeting preparation, set-up, registration, and tear-down and ensure completion.
• Lead attendee material preparation (programs, packets, nametags, signage)
• Coordinate event debrief meetings, materials, and sponsor and speaker follow-up.
• Assist with planning of annual event calendar in coordination with team members.
• Track relevant event data.

EVENT MARKETING & SPONSORSHIPS

• In cooperation with the team, set sponsor levels and secure sponsors for all events, meeting budget goals.
• In collaboration with the team, ensure event sponsorship benefits are being delivered.
• Increase event attendance by implementing event marketing strategies.  

PROGRAM COORDINATION 

• Electronic Newsletter (Dakota Digest)
  • Manage daily e-newsletter content, creation, scheduling, and publishing
  • Manage advertising schedule in virtual and print media through coordination with team members
  • Track member engagement for satisfaction
• Partner Programs
  • Coordinate publication of a quarterly partner print magazine
  • Fulfill partner event deliverables.
• Member programs - Coordinate establishing new member programs, furthering GNDC’s mission.
• Light admin/office assistance and other duties as assigned 

Desirable Skills & Abilities

• Recognize sensitive/political situations and act professionally. This is not a political position.
• Prior experience with specific marketing solutions desired: Constant Contact (or similar)
• Prior experience with
• Canva (or similar)
• Prior experience with virtual event platforms
• Organization, creativity, and attention to detail working across multiple projects
• Able to work in a small team
• Some comfort in public speaking where emcee or moderator capacities are needed
• Work within budget restrictions

Basic Requirements

• ​Must have excellent verbal and written communication skills
• Must have comfort with basic technology/programs
• Must possess Microsoft Office experience – Word, Excel, Outlook, PowerPoint, Snip
• Must have event planning experience or marketing experience
• A college degree or an equivalent combination of experience and education.
• Generally 8:00 am to 5:00 pm Monday through Friday (though occasionally evening meetings and overnight travel may occur around events)
• Driver’s License and reliable transportation to arrive at work
• Ability to occasionally lift and/or move up to 35 pounds and infrequently lift and/or move up to 55 pounds.
   

REPORTS TO: Vice President (Operations & Outreach)

Compensation & Benefits

• Salary negotiable with potential for bonus opportunities
• Other benefits to be offered by GNDC include:
  • Health, dental, and vision insurance on an employer/employee cost-shared basis
  • Vacation - 2 weeks the first year
  • Life Insurance at 1 ½ times your annual salary
  • Sick Leave
  • Holidays: Major holidays plus two floating holidays
  • 401k with employer match after 90 days
  • Flexible spending: Medical and dependent care
  • Mileage reimbursement for business trips at the current federal rate
  • Friday afternoons off from Memorial Day to Labor Day