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ADMIN ASSISTANT/BOOKKEEPER
The Greater North Dakota Chamber (GNDC) is the largest statewide business advocacy association in North Dakota and works to make our business climate the best in the nation. GNDC is hiring an Admin Assistant/Bookkeeper to be part of our fun, dynamic, impactful team. This position leads and supports various office administrative and financial functions to ensure operational success.
REPORTS TO: CEO & President
Duties/Responsibilities
ADMINISTRATIVE
- Coordinate projects and processes in the office and serve as a point of contact for a variety of contracts that support ongoing operations
- Coordinate computer, software, network, phone systems purchasing and troubleshooting with the support of a third-party contractor
- Be responsive to phone and email correspondence
- Manage office supplies
- Perform a variety of tasks using GNDC's association management software and other office technologies
- Assist with board meeting preparation, logistics, minutes, and follow-up
- Take on additional tasks/special projects at the discretion of the President
- Support GNDC events by assisting other staff as needed
FINANCIAL
- Coordinate accounts payable and receivable activity, including maintaining accurate financial records and other necessary information for all GNDC accounts. Note: GNDC contracts with a third party for payroll & accounts payable processing and preparing monthly financial statements
- Coordinate with contractor to ensure GAP compliance with applicable financial reporting requirements
- File appropriate state and federal employer/employee reports as required
- Maintain records for staff leave and sick time
- Track and maintain employee benefit information
- Ensure the filing system is orderly and that necessary documentation is available for staff members and as required by law
- Assist with annual budget preparation and implementation
- Coordinate documentation for annual outside audit and assist outside professional service for income tax preparation
Desirable Abilities
- High level of integrity
- Results driven
- Detail Oriented
- Customer service minded
- Willing to take on new challenges, individually and as a team
- Experience with Association Management Systems (Growth Zone/Chamber Master)
- Proficient with Adobe Acrobat
Basic Requirements
- Must have excellent verbal and written communication skills
- Must possess Microsoft Office experience – Word, Excel, Outlook, PowerPoint
- Proficient with QuickBooks
- Bachelor's degree and two years of experience or an equivalent combination of education and experience applicable to the position's responsibilities. Non-profit experience is preferred but not required
- Position is either PART TIME or FULL TIME
- Part Time: 20 - 30 hours
- Full Time: 8:00 am to 5:00 pm Monday through Friday
- This will be discussed upon completed application
- Driver's License and reliable transportation to arrive at work
- Ability to occasionally lift and move up to 35 pounds and infrequently lift and move up to 55 pounds.
- Ability to successfully pass a background check
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GOVERNMENT AFFAIRS SPECIALIST
NEW POSITION!! The Greater North Dakota Chamber (GNDC) is the largest statewide business advocacy association in North Dakota and works to make our business climate the best in the nation.
As a Government Affairs Specialist, you'll advocate for policies that cultivate a thriving economy. By tracking and analyzing critical legislative developments, you’ll provide insights that can shape strategic decisions. Join us in this impactful role to help empower the business community and ensure that businesses are well-informed and engaged in the policy-making process.
REPORTS TO: VP of Government Affairs
Duties/Responsibilities
PUBLIC POLICY
- Represent GNDC at legislative hearings or other public policy meetings.
- Monitor, research, and analyze the impacts of proposed state legislation and regulations on GNDC membership.
- Prepare legislative & regulatory testimony, analyses, and reports.
- Prepare communication materials related to legislation or policy efforts.
- Track legislative bills important to North Dakota’s business climate.
- Work closely with trade association representatives, local chambers, and lobbyists to assure legislative and policy support, as directed.
- Respond to member policy inquiries as directed.
- Assist with scheduling, creating agendas, and taking meeting minutes for GNDC’s Policy Councils & Committees in support of the policy development process.
- Assist in developing policy-related surveys and communications.
- Create and maintain legislative and policy-related databases as needed.
CAMPAIGN
- Assist with the administration & coordination of GNDC’s Political Action Committee, including fundraising and events.
- Coordinate candidate training & business issue education efforts.
- Assist with initiated measure campaigns as directed.
PARTNER
- Coordinate GNDC’s activities with local chambers, including communication and meetings.
- Assist with coalition building & outreach
- Coordinate GNDC-led coalition meetings
- Support ND Manufacturing Council efforts, including Manufacturing Day, events, and other outreach
OTHER DUTIES
- Assist in set-up, preparation, speaker requests, & outreach for special events, meetings, and presentations
- Assist with member recruitment and retention efforts as directed
- Assist with developing policy-related website content.
- Meet established deadlines for timely completion of projects and assigned tasks
- Other duties as assigned
Desirable Skills & Abilities
- Consistent follow-through with attention to detail
- Excellent oral and written communication skills
- Interest and knowledge of politics and the legislative process at the state level
- Recognize sensitive/political situations and act professionally.
- Capable of effectively coordinating simultaneous projects or communications
- Self-starter and work independently
- Able to work in small team environment in an open-concept office space
Basic Requirements
- Bachelor’s degree in political science, public relations, communications or a related field
- Willing to become registered lobbyist
- Experience and comfort with Word, Excel, PowerPoint, Outlook, Teams/Zoom, and Adobe Acrobat.
- Generally, 8:00 am to 5:00 pm Monday through Friday (though occasionally evening meetings and overnight travel will occur)
- At times longer hours may be necessary to meet member and project needs
- Reliable transportation to arrive at work
- Valid driver’s license is mandatory
- Ability to occasionally lift and/or move up to 40 pounds
- Ability/willing to travel in state occasionally.